Policy for Use of Generative Artificial Intelligence (GenAI) 

1. Scope and Purpose 

This policy outlines acceptable use of generative AI tools (e.g., ChatGPT, Claude, Gemini) in research and publication processes, ensuring transparency, accountability, and research integrity. 

2. Prohibited Practices 

AI cannot be listed as an author – Authorship requires human responsibility and accountability

No fabrication or manipulation – AI must not generate, alter, or manipulate research data, images, or results

No undisclosed use – Concealed AI use constitutes academic misconduct 

3. Allowed Uses (With Disclosure) 

Authors must disclose AI use in the Methods or Acknowledgements section, detailing:

AI tool name and version (e.g., ChatGPT-4)

Specific purpose (e.g., language editing, literature review, code generation)

Confirmation that human authors verified all outputs for accuracy

Permitted applications include:

Language/grammar improvement (basic tools exempt)

Literature review assistance

Data visualization support

Code error checking

Translation of materials 

4. Exemptions (No Disclosure Required) 

Standard grammar/spell-check tools (e.g., Grammarly)

AI-assisted copy editing for readability

Reference management software 

5. Image and Figure Policy 

Generative AI images are prohibited unless AI is a documented research method

Manipulated images must be disclosed with detailed methodology 

6. Author Responsibilities 

Full accountability for all content, including AI-generated portions

Verify all citations (AI may generate fake references)

Ensure no copyright/Intellectual Property violations

Disclose AI use during manuscript submission and include a statement in the text 

7. Peer Review and Editorial Process 

Reviewers/editors must not upload manuscripts into public AI tools to protect confidentiality

AI-generated review reports are prohibited

Editorial decision-making must remain human-driven 

8. Violation Consequences

Undisclosed AI use may result in immediate rejection or retraction

Reviewers breaching confidentiality will be removed from reviewer pools 

9. Disclosure Template 

AI Disclosure Statement: 

During manuscript preparation, [Tool Name, Version] was used for [specific purpose: e.g., language editing, literature review]. All generated content was verified by the authors, who take full responsibility for accuracy and integrity. AI was not used for data generation/manipulation or authorship decisions.